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Documents Necessary for Various Registrations of Partnership Firm

Partnership Deed

Registration of Firm

  • Partnership Deed
  • Address Proof and Identity Proof of all partners
  • Address Proof of office & Lease Agreement/Affidavit for office

Phone registration (This serves as proof of address for other purposes)

  • Partnership Deed
  • Registration Certificate

Bank Account

  • Registration Certificate Xerox
  • Partnership Deed (notarized and attested by all the partners)
  • Address Proof (partner/firm) where statements have to delivered

PAN

  • Partnership Deed
  • Registration Certificate
  • Address Proof (may not be necessary all the time)

Service Tax Registration

  • Bank Statement
  • Partnership Deed
  • Registration Certificate
  • Address Proof (BSNL Bill)
  • PAN Card
  • Lease Agreement / Affidavit
  • Registration form
  • Covering Letter
  • Office Address (in Hyderabad):
    Postnat Bhavan,
    Ghuglukunta Area,
    Near GPO, Abids
    Central Excise Department
  • Office Timing: 10.00 to 5.00

IE Code

  • Request letter on the company letter head for issue of new IE Code
  • DD for Rs.1,000/- in favour of “FTDO (Admn.), o/o the Jt.DGFT, Hyderabad”, payable at Hyderabad. Treasury Challan is also accepted (refer website for details)
  • Duly filled IEC form available at DGFT website
    • Each individual page must be signed by the applicant
    • No column should be left blank. If a particular column is not relevant to the applicant or is “Nil”, same may be specified as “Not Applicable/Nil”
    • Xerox copies of the supporting documents are required to be self attested
    • One copy of the application must be submitted
    • As mentioned in the form, the photograph which is attached should be Un-attested
  • Banker's Certificate indicating the name and designation of the bank officer
    • Photograph on the banker’s certificate should be attested by the banker of the applicant
    • Bank Certificate should be issued on the official letter head of the banker indicating the complete name and address of the firm
  • Copy of PAN issued by Income Tax Authority duly attested by the applicant
  • Two passport size photographs
    • This is apart from the one used on Banker's certificate (this should be attested by the banker) and the one used in IEC form (this should be unattested)
    • All photographs should be identical
  • Self addressed envelope (40x15 cms) duly affixing Rs.30/- postal stamp.
  • Lease Deed or any Authenticated Address Proof
  • In case of partnership firm,
    • Registration Certificate for proof of date of formation of the firm
    • Copy of notarized partnership deed
  • In case of PVT.LTD & LTD.
    • Details of Directors along with their signatures and Tel Nos.,etc.
    • Copy of Indl. Licence
  • Name Board Declaration may be given as under (preferably on Company Letter Head) -

    ----------------------------------------------------------------------------------------------------------------------------------

    It is here by declare that the name board of our business is conspicuously

    placed in front of the premises in the following pattern/style.

    NAME BOARD DECLARATION
    ______________________________________________________________________________

    ______________________________________________________________________________

    (NAME OF THE FIRM)

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    (REGISTERED OFFICE ADDRESS)

    SIGNATURE

    NAME:_______________ DATE:_______________

    DESIGNATION:________________ PLACE:_______________

    ---------------------------------------------------------------------------------------------------------------------------------------

  • Submission of applications of IEC for scrutiny is between 10.00 am and 1.00 pm (on one board it was mentioned before 12.00 pm)
  • Time for returning the scrutinized IEC applications is between 4.00 pm and 5.00 pm
  • For trade enquiries, PRO will be available between 2.00 pm and 5.00 pm
  • If planning to send the documents by post, you can post to:
    Government of India
    Ministry of Commerce & Industry
    Office of the Jt. Director General of Foreign Trade
    1st Floor, Kendriya Sadan, Sultan Bazar, Koti, Hyderabad-500095.
  • Tip 1: It is better applicant attest each and every page of xerox copies
  • Tip 2: Wherever the applicant attests (xerox copies or in application form), it is better to put company stamp.
  • References:

STPI Registration

Dissolution of Firm

  • Give advertisement in any local newspaper informing about dissolution of the firm
  • Take this paper cutting and hand it over to the Goverment Printing Press (In Hyderabad, this is near Chanchalguda jail). This gets printed in the local gazette after 1 week to 10 days.
  • Next, a dissolution deed has to prepared on stamp paper worth Rs.500/-
  • Finally, the following documents have to be submitted to the Registrar of Firms for dissolution of the firm:
    • Firm Registration Certificate
    • Dissolution Deed
    • Form V (generally available near the Registrar Office)
    • Partnership Deed (not sure if this is needed)
    • Proof that information about dissolution of firm is published in local gazette (not sure if this is needed)

Comments

Dear Madam/Sir,

Appreciations for such a nice article on the subject.
Since it has got 70% information in it, felt like I must write this mail to you for inquiring about this query.

We are very soon going to start a full fledged software partnership firm and if everything goes right, will be making it a Inc company from US.

Wanted to know, what are the documents required for starting such 'software' partnership firm ?

We are currently running a pvt. ltd. company in Nagpur, India called as percept web solutions pvt. ltd.

With Warm Regards,

Nupur Rotke,

GM - PWS,
Nagpur- India.

I am sorry I have no information about incorporations in US. I was looking into the operations of my startup and that is how I know the official procedure for some of the things which I have put up here. Personally I don't think you need any special registration of partnership firms to make it Inc. later. But I am really not authoritative on the subject and you should seek advice from someone else.

please forward the documents required for registration of firm

i open a business with my friend one year back nd all the money we invested we don,t have proof..
is it possible can we make it as a partnership firm, what will be the procidure...

As we have applied for partnership firm, named as "Indian Institute Of Distance Education" but the registration office in Nagpur denied us because of name, they told that, this name can not be given. Will you please explain the reason?

As I am not an advocate, I don't know the reason. But even I recollect hearing that there are restrictions of using the name "India" in the firm name.

How to find firm registration offices of the concerned locality in Hyderabad and Secunderabad.

Is there any different procedure to apply , if firm registration is in Hyderabad and manufacture is in some other district of Andhrapradesh.

Hi need to do partnership firm registration - Can you guide us and can you let us know the service charges for the same+ My number -8886000768.

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