Documents Necessary for Various Registrations of Partnership Firm

Partnership Deed

• References:
  • http://www.vakilno1.com/howto/partnership/contentspartnership.htm
  • http://dateyvs.com/gener04.htm

Registration of Firm

• Partnership Deed
• Address Proof and Identity Proof of all partners
• Address Proof of office & Lease Agreement/Affidavit for office

Phone registration (This serves as proof of address for other purposes)

• Partnership Deed
• Registration Certificate

Bank Account

• Registration Certificate Xerox
• Partnership Deed (notarized and attested by all the partners)
• Address Proof (partner/firm) where statements have to delivered

PAN

• Partnership Deed
• Registration Certificate
• Address Proof (may not be necessary all the time)

Service Tax Registration

• Bank Statement
• Partnership Deed
• Registration Certificate
• Address Proof (BSNL Bill)
• PAN Card
• Lease Agreement / Affidavit
• Registration form
• Covering Letter
• Office Address (in Hyderabad):
  Postnat Bhavan,
  Ghuglukunta Area,
  Near GPO, Abids
  Central Excise Department
• Office Timing: 10.00 to 5.00

IE Code

• Request letter on the company letter head for issue of new IE Code
• DD for Rs.1,000/- in favour of “FTDO (Admn.), o/o the Jt.DGFT, Hyderabad”, payable at Hyderabad. Treasury Challan is also accepted (refer website for details)
• Duly filled IEC form available at DGFT website
  • Each individual page must be signed by the applicant
  • No column should be left blank. If a particular column is not relevant to the applicant or is “Nil”, same may be specified as “Not Applicable/Nil”
  • Xerox copies of the supporting documents are required to be self attested
  • One copy of the application must be submitted
  • As mentioned in the form, the photograph which is attached should be Un-attested
• Banker’s Certificate indicating the name and designation of the bank officer
  • Photograph on the banker’s certificate should be attested by the banker of the applicant
  • Bank Certificate should be issued on the official letter head of the banker indicating the complete name and address of the firm
• Copy of PAN issued by Income Tax Authority duly attested by the applicant
• Two passport size photographs
  • This is apart from the one used on Banker’s certificate (this should be attested by the banker) and the one used in IEC form (this should be unattested)
  • All photographs should be identical
• Self addressed envelope (40×15 cms) duly affixing Rs.30/- postal stamp.
• Lease Deed or any Authenticated Address Proof
• In case of partnership firm,
  • Registration Certificate for proof of date of formation of the firm
  • Copy of notarized partnership deed
• In case of PVT.LTD & LTD.
  • Details of Directors along with their signatures and Tel Nos.,etc.
  • Copy of Indl. Licence
• Name Board Declaration may be given as under (preferably on Company Letter Head) –

  ———————————————————————————————————————————-

  It is here by declare that the name board of our business is conspicuously

  placed in front of the premises in the following pattern/style.

  NAME BOARD DECLARATION
  ______________________________________________________________________________

  ______________________________________________________________________________

  (NAME OF THE FIRM)

  _______________________________________________________________________________

  _______________________________________________________________________________

  _______________________________________________________________________________

  (REGISTERED OFFICE ADDRESS)

  SIGNATURE

  NAME:_______________ DATE:_______________

  DESIGNATION:________________ PLACE:_______________

  —————————————————————————————————————————————

• Submission of applications of IEC for scrutiny is between 10.00 am and 1.00 pm (on one board it was mentioned before 12.00 pm)
• Time for returning the scrutinized IEC applications is between 4.00 pm and 5.00 pm
• For trade enquiries, PRO will be available between 2.00 pm and 5.00 pm
• If planning to send the documents by post, you can post to:
  Government of India
  Ministry of Commerce & Industry
  Office of the Jt. Director General of Foreign Trade
  1st Floor, Kendriya Sadan, Sultan Bazar, Koti, Hyderabad-500095.

• Tip 1: It is better applicant attest each and every page of xerox copies
• Tip 2: Wherever the applicant attests (xerox copies or in application form), it is better to put company stamp.
• References:
  • http://www.ap.nic.in/jdgft/ – DGFT website
  • http://www.ap.nic.in/jdgft/iec.htm – IEC Application General Instructions
  • http://www.ap.nic.in/jdgft/chkiec.html – Checklist for application of fresh IE Code
  • http://www.ap.nic.in/jdgft/Sub%20Section%20I.doc – IEC Application Form
  • http://dgft.gov.in/
  • http://www.infodriveindia.com/IEC-Code/Default.aspx

STPI Registration

• References:
  • http://www.hyd.stpi.in/cguide/guide.html

Dissolution of Firm

• Give advertisement in any local newspaper informing about dissolution of the firm
• Take this paper cutting and hand it over to the Goverment Printing Press (In Hyderabad, this is near Chanchalguda jail). This gets printed in the local gazette after 1 week to 10 days.
• Next, a dissolution deed has to prepared on stamp paper worth Rs.500/-
• Finally, the following documents have to be submitted to the Registrar of Firms for dissolution of the firm:
  • Firm Registration Certificate
  • Dissolution Deed
  • Form V (generally available near the Registrar Office)
  • Partnership Deed (not sure if this is needed)
  • Proof that information about dissolution of firm is published in local gazette (not sure if this is needed)